The Well-Chosen Word

"Choice words and measured phrase, above the reach
Of ordinary men"
- William Wordsworth

Erin Hartshorn Indexer, Copyeditor, Proofreader, Writer



Indexing Style Specification Sheet

Title
Editor (name and phone number)
Author (name and phone number)
Number of indexable pages
Indexer will receive proofs
as one complete set; delivery date:
in batches:
date of delivery of initial portion:
date of delivery of final portion:
Due date for index
Table of Contents provided?
Bibliography provided?

Type of material

Book
Textbook
Journal
On-going
One time only
Newsletter
On-going
One time only
Collection
On-going
One time only
Website
On-going
One time only
Other

Material and depth

Subject area
Arts and crafts
Biology
Catholic religion
Chemistry
Cooking
Gardening
How-to
Irish history
Mathematics
Medicine
Molecular biology
Science
Other
Anticipated readership
Children; age
General public
Student; level
Professional

Number/type of indexes

Single index
Multiple indexes
Author-title
Authors cited
Other

Style guide for index

Chicago (13th ed.)
Chicago (14th ed.)
House style
Other

Format of index

Indented (number of sub-headings allowed )
Run-in (only 2 levels)

Arrangement of entries

Main heading alphabetization
Word-by-word
Letter-by-letter
Subentry arrangement
Alphabetic
Chronologic
Page-number order

Arrangement of numbers in entries

Numeric order
As spelled out
By size

Arrangement of symbols in entries

ASCII order
As spelled out
Another order

Cross-reference format and placement

Main heading cross-references
Term. See xyz
Term, see xyz
Term (see xyz)
See also xyz
see also xyz
(see also xyz)
See also placement
Top of entry run off from main heading
Bottom of entry as last subentry
Indented as first sub-entry
Punctuation before See also in run-in format
Subentry cross-references
Term. See xyz
Term, see xyz
Term (see xyz)
See also xyz
see also xyz
(see also xyz)
See also placement
Run off from subentry
Other

Arrangement of symbols in entries

ASCII order
As spelled out
Another order

Punctuation

Indented index
No special punctuation
Colon after main heading/subentry without locators
Run-in index
Punctuation after main headings without locators
Punctuation after main headings with locators
Punctuation between multiple subentries
Between an entry and locators
Comma followed by a space
Two spaces
Between multiple locators
Comma followed by a space
Semicolon followed by a space for change in volume number
Between cross-references
Semicolon followed by a space
other

Main heading capitalization

Proper names & nouns only
First letter only
Entire heading

Reference locators

Citation unit
Page numbers, consecutive
Page numbers, modular
Paragraph/section numbers
Other unit
Format for continuous discussion of a topic
Numbers in full with en dash (125–129)
Numbers compressed; what style?
Modular number concatenator
10-5 to 10-8
Other
Format for noncontinuous discussion on consecutive pages
Follow style above for continuous discussion (15–17)
Separate page numbers with commas (15, 16, 17)
Use passim (15–17 passim)
Other format required

Miscellaneous

Footnotes: Indexable?
No
Yes; locator format
Display material: Indexable?
No
Yes; locator format

Length of index

Is there a length limit?
No
Yes
If yes, number of lines allowed
If yes, number of characters per line

Delivery format of index

Typed manuscript
Double-spaced
Single-spaced
Disk type
IBM
Macintosh
Disk density:
Text file format
ASCII with generic codes
RTF
Word processing program file:
Electronic delivery
e-mail (attached file)
ftp:

Payment for index

Hourly rate:
Per-page rate:
Per-entry rate:
Project rate:
Estimated total cost:
Payment schedule
50% in advance; 50% Net 30
100% Net 15
Other



The Well-Chosen Word
Erin Hartshorn
erinhartshorn@wellchosenword.com
3349 Green Meadow Drive
Bethlehem, PA 18017

Do NOT contact me to offer SEO, marketing, web design, or any other services!


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Copyright © 2000–2016, Erin M. Hartshorn
Last updated: December 7, 2016

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